Our Services
A full range of minute-taking and secretarial support, matched to your meeting's needs.
Board, Audit, RemCo, ExCo, AGM'S & Scrutineering
We minute Board, Audit, RemCo and ExCo meetings, as well as AGMs, operational meetings, disciplinary hearings and workshops. We also provide independent scrutineering services. Where possible, we try to match the minute-taker to the client according to their industry experience, and we endeavour to keep the same minute-taker on the same meetings for consistency.
The minute-taker attends the meeting and compiles the minutes off-site afterwards. Meetings are recorded to assist in drafting accurate minutes; once approved and signed off by the chairman, recordings are deleted.
Agendas, Board Packs, Board Administration & Governance Support
HMSS provides comprehensive board administration support, including agenda preparation, board packs, declarations of interest, document editing, professional formatting and governance support.
We ensure that every document presented to your board reflects the highest standards of accuracy, consistency and professionalism.
Accurate transcription of recordings
Beyond minutes, we offer professional transcription services — turning recordings into accurate written records for your files, at the same high standard of confidentiality and quality assurance as our minute-taking work.
Detailed reports for conferences of any size
A team of minute-takers can be booked to meet all your conference requirements. We're fully equipped to handle numerous breakaway sessions, providing both a detailed report of the outcomes of the conference and minutes/notes of each breakaway session.
Minute-taking courses, run throughout the year
HMSS conducts minute-taking courses throughout the year, covering everything you need to know to draft professional minutes. In-house training is also available on request for teams who want to build this skill internally.
Remote support for virtual & hybrid meetings
Our minute-takers are equipped to support remote and hybrid meetings, ensuring the same standard of accuracy and confidentiality whether your meeting happens in the boardroom or online.
From enquiry to approved minutes
A simple, consistent process for every meeting we support.
Send an enquiry
Phone or email us your enquiry, or send us a meeting request directly.
Meeting scheduled
Your meeting is entered into our calendar and a suitable minute-taker is assigned.
Terms agreed
Terms and conditions are agreed and committed to in writing in the form of an MoU.
Minutes delivered
The minute-taker attends, drafts the minutes off-site, and delivers them for approval.
Forgot to invite us to your meeting? No problem, send us the recording and we will draft the minutes for you.
Meetings & events we cover
With HMSS, there are no hidden costs. The amount quoted is what you will be charged.
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